how do i create a contact group in outlook for mac?

How Do I Create A Contact Group In Outlook ? How To Add Multiple

Select all members. In a large set, click the first member, hold down the Shift key and click the last member. (To add a subset of records, use the Ctrl key while clicking to select noncontiguous contacts.) If all the contacts in the folder arent listed, check the missing contacts for an email address--they need one.

Creating the group is a quick and easy task if you add only a few contacts.

Fortunately, you can use a shortcut if the contacts are related in some way.

How Do I Create A Contact Group In Outlook ? How To Add Multiple

In this article, Ill show you how to add multiple contacts to a contact group in three easy steps: Group contacts appropriately in a list view.

Create a new group or edit an existing group by adding the folder.

Contact groups are known as distribution lists in much older versions.

In addition, the People window is the Contacts window in earlier versions.

SEE: How to update multiple Outlook contacts using an easy grouping trick Quick terms Throughout this article, youll see the term group used in two ways.

First, by sorting a list view, we can see contacts in groups--contacts who are related by a field value.

Second, a contact group is a collection of contacts you can refer to and use by name.

As you read, youll find that the context distinguishes the two uses.

Step 1: Group contacts To illustrate this easy grouping trick, well populate a new group named TechRepublic with TechRepublic contacts.

The first step is to group the contacts by a related value--in this case, thats a Company value of TechRepublic: Open the People (Contacts) window if necessary.

Click the Company header cell to group your contacts by company ( Figure A ).

If you dont press Ctrl while dragging, Outlook will move the contacts from your default folder.

Right-click the selection and choose Move from the resulting submenu.

In the resulting dialog, click New, enter TechRepublic ( Figure C ), and click OK twice.

If the new folder isnt visible in the Navigation pane, close and relaunch Outlook.

Figure D The new folder contains copies of your TechRepublic contacts.

Step 3: Create a new contact group Now youre ready to create the new contact group and populate it with the contacts in the TechRepublic folder as follows: In the New group (Home tab), click New Contact Group.

Click Add Members in the Members group and choose From Outlook Contacts (this option might vary depending on your setup, but it should be the right choice for most users).

From the Address Book dropdown choose TechRepublic ( Figure E ).

Select all members.

In a large set, click the first member, hold down the Shift key and click the last member.

To add a subset of records, use the Ctrl key while clicking to select noncontiguous contacts.) If all the contacts in the folder arent listed, check the missing contacts for an email address--they need one.

How Do I Create A Contact Group In Outlook For Mac?